Admin / Team Coordinator in Canary Wharf, Greater London

ALink Recruitment are working with an engineering consultancy, looking for an organised, proactive graduate with a couple years experience to help keep things running smoothly. Fully office based. 

This varied, hands-on role covers team administration, IT support, office coordination, bids and social media marketing. You’ll work across the business, supporting colleagues and making sure everyday tasks are completed accurately and on time.

Operations and team administration

• Coordinate diaries, meetings, travel and team activities.
• Maintain company records, contact lists, shared folders and documents.
• Support onboarding and offboarding, including equipment and access arrangements.
• Track actions and deadlines and help improve everyday processes.

IT and equipment

• Set up laptops, user accounts and standard software for new starters.
• Resolve straightforward IT issues and coordinate external support when needed.
• Manage equipment inventories, software licences, orders and repairs.

Office coordination

• Keep the office organised, stocked and ready for colleagues and visitors.
• Coordinate suppliers, deliveries and facilities requests.
• Help organise company events and team get-togethers.

Bid coordination

• Track bid opportunities, submission requirements and deadlines.
• Gather contributions from colleagues and follow up on outstanding information.
• Format, proofread and assemble proposals for submission.
• Maintain a library of company information, CVs, case studies and standard responses.

Social media and marketing

• Maintain a social media calendar and draft and schedule posts.
• Gather company news, project updates and content from colleagues.
• Support website updates, marketing materials and basic engagement reporting.

What we’re looking for

• Degree educated, with around 1–2 years’ relevant experience.
• Strong organisational skills and the ability to manage competing priorities.
• Clear written and verbal communication, with good attention to detail.
• Confident using Microsoft 365 and learning new systems.
• Comfortable setting up laptops and troubleshooting basic IT issues.
• Proactive, dependable and willing to take ownership of tasks.
• Professional and discreet when handling confidential information.

Experience with bids, business social media, Canva or CRM systems would be useful.