Administrator & Business Coordinator

About RJI

RJI (RJ International) is an independent energy infrastructure business, coordinating and delivering major electrical and generation projects across the UK. Our small, friendly office team keeps our projects running smoothly behind the scenes, and we are looking for an organised and capable Administrator & Business Coordinator to join us.

Role Purpose

To provide day-to-day business administration and coordination across the company, keeping our paperwork, compliance and project information in order, and working closely with our project engineers and project managers to help plan and run our projects. You will be the organisational hub of the business: managing key documents and records, coordinating compliance and project paperwork, and keeping our project management and document system accurate and up to date.

This role is well suited to someone looking for flexible or part-time hours. We are happy to accommodate school hours and flexible working patterns, with one day working from home each week.

Key Responsibilities

Business administration & compliance

• Manage core business administration, including company insurances, certificates, accreditations and renewals, keeping everything valid and up to date.
• Coordinate risk assessments and method statements (RAMS), gathering, formatting and issuing documentation and keeping records current.
• Manage compliance requirements relating to National Grid, DNOs and our electrical connections, tracking obligations, applications and deadlines.
• Maintain accurate records and provide audit-ready documentation across health, safety and compliance.

Project coordination

• Work with the junior project engineers and project managers to help plan and schedule jobs, resources and site activities.
• Coordinate project paperwork from mobilisation through to completion, keeping documentation and progress information up to date.
• Liaise with clients, suppliers and contractors to help coordinate meetings, deliveries and site activities.

CRM & document management

• Own and coordinate our CRM / document management system, keeping project files, documents and records accurate, organised and up to date.
• Update and maintain project budgets, files and documents within the system, ensuring information is consistent and reliable.
• Support the team in retrieving, filing and controlling documents throughout the project lifecycle.

General office support

• Provide general back-office administration, including data entry, document control, correspondence and filing.
• Handle incoming calls, emails and enquiries, and support purchase orders, invoices and basic financial administration.
• Provide flexible support to the wider team as business needs arise.

Essential Skills & Experience

• Previous experience in an administrative, coordination or business support role.
• Highly organised, with strong attention to detail and the ability to manage compliance deadlines and several tasks at once.
• Confident using Microsoft Office (Word, Excel and Outlook) and comfortable learning and managing a CRM / document management system.
• Clear, friendly and professional written and verbal communication skills.
• Reliable, self-motivated and able to work with minimal supervision.
• A positive, can-do attitude and a willingness to help wherever needed.

Desirable

• Experience in a construction, engineering, energy or electrical projects environment.
• Familiarity with RAMS, insurances, certificates or compliance administration.
• Awareness of National Grid / DNO processes and electrical connection compliance.
• Experience coordinating projects, managing budgets, or using CRM, document management or project management software.