Bookkeeper/Office Administrator

Job Description – Bookkeeper / Office Administrator

Rate of Pay: DOE

Contracted Hours: Full time office based Monday to Friday

About the Role

We are looking for an organised and detail-focused Bookkeeper / Office Administrator to join our team. The successful candidate will need to  be Sage trained, with an AAT or similar accounting qualification preferred.

Full training will be provided on our other systems and on additional administrative duties where required. Accuracy, attention to detail and a methodical approach are essential for this role.

Key Responsibilities

Bookkeeping & Accounts

Input and process supplier invoices.

Complete supplier payment runs using online banking, ensuring a high level of accuracy at all times.

Reconcile supplier statements against account ledgers and investigate any discrepancies.

Raise customer invoices, including Sales and Commercial Invoices.

Arrange appropriate freight where required as part of the invoicing process.

Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.

Reconcile bank statements and maintain accurate financial records.

Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.

Input wage and salary figures into Sage and reconcile Tax and National Insurance (NI) accounts.

Complete pension submissions and maintain accurate pension records.

Process and record foreign exchange transactions.

Month-End & Year-End Procedures

Complete month-end bookkeeping procedures, ensuring all accounts are accurate and up to date.

Process and reconcile prepayments, ensuring they are correctly allocated to the relevant accounting periods.

Run specific month-end reports from Sage and review them for accuracy.

Complete month-end reconciliations and investigate and resolve any discrepancies.

Ensure all required month-end procedures are completed accurately and within the relevant deadlines.

Have the ability to complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting and/or review.

Run relevant Sage reports and provide supporting information required for the year-end process.

Assist with any queries or additional requirements relating to the year-end accounts.

General Office Administration

Complete weekly filing and maintain organised records.

Match commercial documentation and maintain proof of export records.

Order stationery and general office supplies.

Provide general administrative support to the business as required.

Assist with additional administrative duties and systems following appropriate training.

Skills & Experience

Sage training and practical experience is essential.

AAT or a similar accounting qualification is preferred.

Previous bookkeeping/accounts experience.

Good understanding of VAT and the ability to check VAT returns for accuracy.

Experience with online banking and supplier payment processes.

Experience with month-end procedures, including prepayments and Sage reporting.

Ability to carry out year-end procedures and prepare supporting information.

Strong attention to detail and a high level of accuracy.

Good organisational and time-management skills.

Confident communication skills, particularly when dealing with customers and suppliers.

Good IT skills and the ability to learn new systems quickly.

Ability to work independently while also supporting the wider office team.

Key Attributes

The successful candidate will be:

Reliable and organised.

Accurate and methodical.

Proactive and able to manage their own workload.

Comfortable handling confidential financial information.

Professional and confident when communicating with customers, suppliers and colleagues.

Willing to learn and take on additional responsibilities as required.