Commercial Assistant

Our client is a market leading scaffolding contractor who operate across the UK and Europe and due to expansion plans, they require a Commercial Assistant to work alongside their senior Commercial team and operations teams. 

The Commercial Operations Administrator will support the Commercial function by improving commercial data, reporting, systems, document control, process discipline and change implementation across the group. This role is not a traditional administration role; it is designed to provide structured support to Scaffolding QS teams, Commercial Managers, Operations and Finance while helping embed new systems, standardised processes and acquisition set-up activity. The successful candidate will be highly organised, systems-minded and capable of turning commercial information into clear, usable reporting and action tracking.

About The Role

- Maintain commercial trackers, including contract trackers, final account   trackers, WIP trackers, tender/opportunity trackers, acquisition action trackers   and weekly executive reporting inputs.
- Support the Commercial Director and Commercial Manager with preparation of   weekly and monthly reports, ensuring information is accurate, consistent and   up to date.
- Coordinate data inputs from QSs, Operations, Finance and regional teams,   chasing missing information and escalating gaps.
- Help improve data quality across Eque2, Teams, SharePoint, Power BI, CRM   and other commercial systems.

- Support rollout and adoption of commercial systems, CRM processes, Twenty, Eque2   improvements, dashboards, Teams structures and SharePoint libraries.
- Assist with user set-up, training materials, process notes, templates, guides and   system housekeeping.
- Work with Commercial, IT, Operations and Business Development teams to ensure   new systems are introduced in a structured and practical way.
- Track actions, issues, risks and decisions during system implementation and change   projects.

- Maintain Teams and SharePoint filing structures for commercial documents, ensuring   contracts, amendments, query sheets, approvals and correspondence are stored   correctly.
- Track contract review status, mandatory contract query sheets and approval routes.
- Support audit readiness by maintaining clear records, version control and evidence   trails.
- Coordinate standard templates, forms, commercial procedures and process maps.

About The Candidate 

- Strong administration, coordination or commercial support experience within   construction, scaffolding, access, specialist contracting, property,   infrastructure or a project-based environment.
- Excellent Microsoft 365 skills, particularly Excel, Word, Outlook, Teams and   SharePoint.
- Good data discipline with the ability to maintain trackers, dashboards and   reports accurately.
- Experience supporting systems implementation, process improvement, CRM,   ERP or reporting projects beneficial.
- Eque2 Construct, Power BI or CRM experience beneficial; training can be   provided.
- Strong written communication and document formatting skills.
- Comfortable working with senior stakeholders, QS teams, operations, finance,   IT and external parties.