Document Controller – 12-Month Fixed-Term Contract

Document Controller – 12-Month Fixed-Term Contract

📍 London | Full-Time | Hybrid Working Available
📅 12-Month Fixed-Term Contract | Possibility of Extension

Are you an experienced Document Controller looking to join a growing and dynamic team working across a diverse range of projects?

We are seeking a highly organised and detail-focused Document Controller for an initial 12-month fixed-term contract. You will manage project documentation, information flow and reporting processes across multiple projects. There may be an opportunity for the contract to be extended beyond the initial term.

The Role

As a Document Controller, you will manage project documentation within digital document management systems, ensuring information is correctly stored, tracked and issued to project stakeholders.

Working closely with project teams, consultants and contractors, you will play a key role in maintaining document control procedures and ensuring project information remains accurate, accessible and up to date.

Key Responsibilities

Document Control and Information Management

• Manage and maintain project documentation and records.
• Upload, distribute and track documents through digital document management systems.
• Ensure documentation is correctly named, version-controlled and stored in line with company procedures.
• Maintain document registers, trackers and project databases.
• Monitor document workflows and chase outstanding information where required.
• Ensure information is issued to relevant stakeholders accurately and on time.

Reporting and Administration

• Support project teams with document reporting and status updates.
• Maintain project dashboards and information trackers.
• Record meeting minutes, actions and document-related updates.
• Assist with project audits and compliance requirements.
• Maintain accurate records and document histories.

Stakeholder Coordination

• Liaise with internal teams, consultants, contractors and external stakeholders regarding project documentation.
• Support consistency in document control procedures across multiple projects.
• Assist project teams with information-management queries and system usage.
• Escalate document-control issues and missing information when necessary.

About You

The ideal candidate will have:

• Previous experience as a Document Controller, Project Administrator, Information Coordinator or in a similar role.
• Experience using document-management platforms such as SharePoint, Aconex, Viewpoint, Asite, ProjectWise or similar.
• A strong understanding of document-control processes and procedures.
• Excellent organisational skills and strong attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Strong communication and stakeholder-management skills.
• The ability to prioritise workloads and manage multiple deadlines.

What’s on Offer?

• Initial 12-month fixed-term contract with the possibility of extension.
• Competitive salary and benefits package.
• Hybrid working arrangements.
• Excellent career-development opportunities.
• Supportive and collaborative team environment.
• Opportunity to work on exciting projects across multiple sectors.

If you’re a proactive Document Controller looking for your next opportunity, we’d love to hear from you.