Document Controller

We are looking for an experienced Document Controller to join the project team on a 10-month freelance contract, supporting the delivery of a live school refurbishment project.

The successful candidate must have previous Department for Education (DfE) project experience and be confident working with 4Projects (4P). You will take responsibility for the day-to-day management and control of project documentation, ensuring information is accurately recorded, distributed and maintained in line with project and DfE requirements.

Key Responsibilities

• Manage and maintain all project documentation, drawings, specifications and correspondence.
• Administer the project's document control system using 4Projects (4P).
• Upload, issue, track and distribute drawings and technical documentation to the relevant project stakeholders.
• Maintain accurate document registers, revision histories and audit trails.
• Ensure documentation is correctly named, filed and controlled in accordance with agreed project procedures.
• Coordinate information between the site team, design team, subcontractors, consultants and client.
• Support the management of RFIs, technical submissions, approvals and design information.
• Monitor outstanding documentation and follow up with the relevant parties to ensure information is received in line with the programme.
• Assist the project team with DfE reporting, handover documentation and project records.
• Maintain confidentiality and ensure project information is appropriately controlled throughout the contract.

Essential Experience

Candidates must have:

• Previous Document Controller experience within the construction industry.
• Previous experience working on DfE (Department for Education) projects.
• Strong working knowledge and hands-on experience of 4Projects / 4P.
• Experience working on school, education or refurbishment projects.
• Experience supporting site-based construction and design teams.
• Strong understanding of document control procedures, drawing registers, revisions and approval workflows.
• Excellent attention to detail and organisational skills.
• Ability to work independently and manage competing priorities in a fast-paced project environment.