Document Controller (Remote)

Document Controller (Remote)

Location: Remote (Supporting Data Centre Project in Switzerland)
Employment Type: PAYE (Pentagon Technical Services)
Project: Hyperscale Data Centre
Duration: Long-Term Contract

About the Role

Pentagon Technical Services (PTS) is seeking an experienced Document Controller to support the delivery of a large-scale Data Centre project in Switzerland. This is a fully remote position working closely with the project management, engineering, QA/QC and commissioning teams to ensure all project documentation is accurately managed, controlled and distributed throughout the project lifecycle.

The successful candidate will play a key role in maintaining document control processes, ensuring compliance with client standards, and supporting timely project delivery.

Key Responsibilities

• Manage the receipt, registration, distribution and filing of all project documentation.
• Maintain the project Document Management System (DMS), ensuring all documentation is current, accurate and properly controlled.
• Ensure document numbering, revision control and document status are maintained in accordance with project procedures.
• Process incoming and outgoing technical documentation, drawings, specifications, reports and commissioning records.
• Distribute documents to project teams, clients and subcontractors while maintaining document transmittal records.
• Monitor document workflows and ensure documentation is reviewed and approved within required timescales.
• Maintain registers for drawings, RFIs, submittals, technical queries, inspection reports and commissioning documentation.
• Support QA/QC and Commissioning teams with the compilation of testing records, handover packs and final project documentation.
• Produce regular document control reports and provide updates on outstanding documentation.
• Archive completed documentation in accordance with company and client requirements.
• Ensure document control processes comply with project quality standards and confidentiality requirements.
• Liaise with project managers, engineers, designers, subcontractors and client representatives to resolve document-related issues.

Essential Requirements

• Previous experience as a Document Controller within construction, engineering or mission-critical projects.
• Experience supporting Data Centre, Pharmaceutical, Industrial, Energy or large-scale infrastructure projects is highly desirable.
• Strong understanding of document control procedures and revision management.
• Experience using Electronic Document Management Systems (EDMS) such as Autodesk Construction Cloud (ACC), Aconex, Procore, SharePoint, Viewpoint, Asite or similar.
• Excellent organisational skills with exceptional attention to detail.
• Ability to manage multiple priorities and work independently in a remote environment.
• Strong communication skills with the ability to liaise effectively with multidisciplinary project teams.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Fluent English (written and spoken) is essential.

Desirable

• Previous experience supporting Data Centre commissioning or QA/QC documentation.
• Experience managing handover documentation and O&M manuals.

What We Offer

• PAYE employment with Pentagon Technical Services.
• Fully remote working arrangement.
• Opportunity to support a major hyperscale Data Centre project in Switzerland.
• Opportunity to work with one of Europe's leading mission-critical delivery teams.

About Pentagon Technical Services

Pentagon Technical Services (PTS) is a leading provider of Commissioning Management, QA/QC and Technical Staffing solutions to the global Data Centre industry. We support some of the world's largest mission-critical projects by supplying highly skilled professionals across Europe, the Middle East and beyond.