Document Controller in London, Greater London

M&E Document Controller

London

Reporting To

M&E Manager / Project Manager / Document Control Manager

Role Overview

We are seeking an organised and detail-focused M&E Document Controller to manage the production, distribution, tracking and storage of mechanical and electrical project documentation.

The successful candidate will work closely with the M&E team, subcontractors, consultants, suppliers and wider project team to ensure that drawings, specifications, technical submissions, RFIs, O&M information and other project documentation are accurately controlled and issued in accordance with project procedures.

Key Responsibilities

• Manage the M&E document control system throughout the project lifecycle.
• Register, upload, distribute and track drawings, documents and technical information.
• Maintain accurate drawing and document registers, ensuring revision status is kept up to date.
• Control the issue and receipt of M&E drawings, specifications, schedules and technical submissions.
• Manage document workflows, approvals, comments and resubmissions.
• Track RFIs, TQs, technical submittals and design queries.
• Coordinate the distribution of information between M&E subcontractors, consultants, designers and the project team.
• Ensure superseded documents are appropriately archived and removed from active use.
• Monitor outstanding documentation and chase overdue submissions and responses.
• Maintain records of design changes, drawing revisions and document transmittals.
• Assist with the compilation and management of O&M manuals, commissioning records, test certificates and handover documentation.
• Support the M&E team with project reporting and document status updates.
• Ensure documentation is stored in accordance with company and project procedures.
• Assist with audits and ensure project records are complete, accurate and traceable.
• Liaise with site teams to ensure the latest approved information is available for construction.

Typical M&E Documentation

The role may involve controlling:

• Mechanical and electrical drawings
• Builderswork drawings
• Coordinated/services drawings
• Design drawings and specifications
• Technical submittals
• Material approvals
• RFIs / TQs
• Design change notices
• Equipment schedules
• Method statements
• Inspection & Test Plans (ITPs)
• Commissioning documentation
• Testing and certification records
• As-built drawings
• O&M manuals
• Asset registers
• Handover documentation
• Drawing transmittals and correspondence

Essential Experience & Skills

• Previous experience in document control within construction, M&E, engineering or a similar environment.
• Good understanding of construction documentation and drawing revision processes.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Ability to manage multiple priorities and work to deadlines.
• Confident communicating with project teams, subcontractors and consultants.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience using a Common Data Environment (CDE) or document management system.
• Ability to identify discrepancies, missing information and document-control issues.
• Professional and proactive approach.

Desirable

• Experience working on M&E or building services projects.
• Knowledge of systems such as Viewpoint, Asite, Aconex, Procore, Autodesk Construction Cloud, Zutec or SharePoint.
• Understanding of mechanical and electrical construction terminology.
• Experience supporting project handover and O&M compilation.
• Previous experience working on large-scale commercial, residential, healthcare, industrial or infrastructure projects.

Qualifications

A formal qualification is not necessarily required; however, relevant experience in construction document control, M&E administration, engineering administration or project coordination is highly desirable.