EA to CPO 6 Month FTC in Egham, Surrey

We are looking for an exceptional Executive Assistant to provide first-class, proactive and highly professional support to our Chief People Officer (CPO).

This is a high-profile role within a large, complex and fast-paced global organisation, supporting a senior executive whose remit spans more than 30,000 colleagues and over 40 companies worldwide.

You will be at the heart of the People function, working closely with senior leaders, C-suite executives, executive assistants and key stakeholders across the global business.

You will be a trusted right hand to the CPO, helping to maximise her time, keep priorities on track and ensure the smooth running of her day-to-day responsibilities.

What You'll Be Doing

Executive Support & Diary Management

Provide outstanding, confidential and proactive executive support to the Chief People Officer.
Own and manage a complex, constantly changing global diary, balancing competing priorities across multiple time zones.
Coordinate high-level meetings with C-suite executives, senior leadership teams, board-level stakeholders and external partners.
Work closely with other senior executives' PAs and EAs to coordinate schedules, secure availability and ensure seamless meeting arrangements.
Anticipate diary conflicts, identify priorities and proactively resolve scheduling challenges.
Ensure the CPO is fully briefed and prepared for meetings, including agendas, papers, presentations and relevant background information.
Organise international travel, accommodation, itineraries and associated logistics.

Stakeholder Management & Communication

Act as a professional and personable first point of contact for the CPO, representing her with confidence and credibility.
Build strong working relationships with senior stakeholders, executive assistants and colleagues across all 40+ companies.
Communicate confidently and effectively with stakeholders at all levels, including the most senior C-suite executives.
Manage incoming requests with discretion, judgement and an understanding of business priorities.
Handle sensitive and confidential information with the highest levels of integrity and professionalism.
Develop a strong network across the global organisation to ensure effective communication and coordination.

Organisation & Operational Excellence

Take ownership of the smooth running of the CPO's office and day-to-day activities.
Coordinate leadership meetings, People team events, workshops, offsites and global meetings.
Prepare, format and manage presentations, reports, meeting packs and documents to an exceptionally high standard.
Track actions, follow up on deliverables and ensure important commitments are not lost.
Identify opportunities to improve processes, ways of working and administrative efficiency.
Be proactive in identifying what needs to happen next, rather than waiting to be asked.

Technology & Digital Confidence

Be highly comfortable using technology and digital tools to make the role as efficient as possible.
Have strong Microsoft 365 skills, particularly Outlook, Teams, PowerPoint, Word and Excel.
Confidently set up and manage virtual and hybrid meetings, including complex Microsoft Teams arrangements.
Work effectively with IT teams to resolve technical issues, coordinate meeting technology and ensure senior meetings run smoothly.
Quickly learn new systems, platforms and digital tools, embracing technology and automation to improve efficiency.
Be the person who can confidently troubleshoot, find solutions and make technology work.

What We're Looking For

Exceptional organisational skills: Able to manage multiple priorities, complex diaries and competing demands without losing sight of the detail.
A proactive mindset: Naturally one step ahead, anticipating requirements and finding solutions before issues arise.
Outstanding communication skills: Confident, articulate and comfortable communicating with senior executives and stakeholders across a global organisation.
Strong relationship-building skills: Warm, approachable and able to build trusted relationships with people at every level.
High emotional intelligence: Able to read situations, understand people and adapt your approach accordingly.
Confidence and professionalism: Comfortable operating in a C-suite environment and representing the CPO with credibility.
Technology savvy: Confident using digital tools, Microsoft 365 and meeting technology, with the ability to troubleshoot and work alongside IT teams.
Attention to detail: Takes pride in producing work to an exceptionally high standard.
Discretion and integrity: Understands the sensitive nature of working within a senior People leadership function.
Resilience and flexibility: Enjoys a fast-paced environment and can remain calm, positive and effective when priorities change.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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