Executive Assistant

Executive Assistant

• Location: Spitalfields, Greater London
• Pay: £200 - £225 per day via umbrella
• Contract Length: 12 Months, temporary
• Working pattern: Hybrid 2-3 days in the office
• Hours: Monday-Friday 9am-5pm
• Start: ASAP, pending security clearance

Our client is seeking a highly skilled and dynamic Executive Assistant to support the Digital Commercial Centre of Excellence (DCCoE) within the Department for Science, Innovation & Technology (DSIT). This is an exciting opportunity to play a vital role in transforming government operations through innovative digital solutions.

About the Organisation:
The DCCoE is at the forefront of the digital transformation of government procurement. With a commitment to improving outcomes and delivering efficiencies, this team collaborates closely with digital and commercial professionals across the public sector.

Key Responsibilities:
In this pivotal role, you will:

• Provide comprehensive diary management for two Deputy Directors, ensuring priorities are accurately reflected and conflicts are proactively managed.
• Coordinate domestic and international travel logistics, handling bookings, itineraries, and supporting documentation for seamless travel experiences.
• Support effective mailbox management by triaging emails, drafting responses, and ensuring timely follow-up on actions.
• Organise and coordinate internal and external meetings, preparing agendas, circulating papers, and ensuring all logistical arrangements are in place.
• Act as a key liaison between Deputy Directors, other Private Offices, and stakeholders, ensuring seamless coordination of activities.
• Build and maintain strong working relationships across the directorate and wider department to foster collaboration.
• Ensure meetings are well-prepared with quality-assured briefing materials.
• Provide flexible administrative support in a fast-paced environment, adapting to changing priorities and emerging issues.
• Contribute to the effective running of the Deputy Directors' offices by identifying opportunities to enhance workflows and team coordination.

Skills and Experience Required:
Ideal candidates will possess:

• Proven experience in a Private Office or senior administrative role, including diary management, meeting coordination, and travel logistics in a fast-paced environment.
• Strong organisational skills with a keen attention to detail, capable of managing competing demands while ensuring high-quality outputs.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships across senior leaders, teams, and external partners.
• Resilience and flexibility, demonstrating proactive problem-solving abilities in high-pressure situations.
• High levels of initiative, discretion, and professionalism, especially in handling sensitive information.
• Strong digital literacy, particularly with Outlook, Teams, and document coordination tools.

This is an incredible opportunity to contribute to a transformative initiative within government. If you are a proactive, detail-oriented professional with a passion for supporting high-level executives in a dynamic environment, this role is for you!

How to Apply:
Interested candidates are encouraged to apply for this temporary role, classified as a contingent worker.

Join our client in their mission to reshape the digital landscape of government procurement! Apply now!

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