Executive Assistant

Executive Assistant - 6mth Contract

Hybrid working 3 days a week onsite in London

£200pd inside IR35 through an umbrella company

SC cleared or Eligible and will to undertake.

Role Details:

We are looking for an executive assistant with knowledge or experience of working within the Civil Service and/or wider Government or local Gov, supporting a very busy Director, in a fast-paced environment, you will be joining a newly formed growing private office. 

In this role, you will:

• Provide complex diary and inbox management for Senior Civil Servant(s), balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
• Prioritise emails for Senior Civil Servant(s) and provide high-quality correspondence.
• Organise meetings, visits and other engagements with both government and external stakeholders.
• Arrange travel for the Senior Civil Servant(s), ensuring all expenses policies are adhered to and an effective itinerary is provided.
• Provide secretariat support the directorates’ private offices, including preparing agendas, handling minutes and ensuring actions are followed up on.
• Maintain an electronic filing system, ensuring processes are up to date and in working order, handling sensitive information discreetly and in accordance with official guidance.
• Develop deep understanding of Senior Civil Servant(s) priorities to effectively flag emerging issues they should be aware of, and act where necessary to support.
• Assist with business support functions, e.g. managing external stakeholder communications, helping to organise team away days, supporting on recruitment and onboarding of new staff.

Essential skills:

• Experience of working with senior leaders in a high-profile working environment
• Ability to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment
• Demonstrable administration and support skills, with strong attention to detail
• Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
• Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
• A proactive approach to problem-solving with strong decision-making skills
• Experience of managing a busy diary and/or inbox