Executive Assistant to Chief Scientific Officer

Executive Assistant to the Chief Scientific Officer

Location: Hybrid - Central London (2 days per week), Stevenage, Hertfordshire (1 day per week), Home-based (2 days per week)

Contract Type: Permanent, Full-Time

Salary: Competitive salary plus excellent benefits package

We are delighted to be partnering with an innovative and growing Life Sciences organisation to recruit an experienced Executive Assistant to provide dedicated support to their Chief Scientific Officer (CSO).

This is a unique opportunity for a highly organised, proactive, and professional Executive Assistant who thrives in a fast-paced environment and enjoys working at senior executive level. The successful candidate will play a pivotal role in optimising the CSO's time, ensuring smooth day-to-day operations and enabling them to focus on key strategic priorities.

To be considered for this role, candidates must have recent experience working within the Life Sciences, Scientific, or related sector.

Key Responsibilities

• Provide comprehensive and proactive diary and calendar management for the CSO, ensuring effective prioritisation of commitments.
• Manage and monitor the CSO's inbox, implementing and maintaining an effective email triage system.
• Act as a key point of contact, managing enquiries efficiently, prioritising communications, and proactively resolving issues to support seamless daily operations.
• Coordinate all aspects of internal and external meetings, including scheduling, room bookings, visitor management, and catering arrangements.
• Organise complex travel arrangements, including transportation, accommodation, itineraries, and expense management.
• Attend meetings, prepare accurate minutes, track actions, and follow up with stakeholders to ensure timely completion of deliverables.
• Serve as the primary liaison between the CSO and internal teams, external partners, and key stakeholders, fostering strong and effective working relationships.
• Ensure the CSO is fully briefed on upcoming commitments, providing timely updates and anticipating requirements ahead of meetings and events.
• Collaborate closely with Executive Assistants and Personal Assistants across the organisation to share best practices, improve processes, and provide support and cover when required.
• Support and lead on ad hoc projects and additional responsibilities, demonstrating flexibility and initiative.
• Mentor and support a PA/Administrator within the wider administrative team.

Candidate Profile

The ideal candidate will possess:

• Significant experience as an Executive Assistant supporting senior executives or board-level leaders.
• Recent or current experience within the Life Sciences, Scientific, Pharmaceutical, Biotechnology, or related sectors.
• Advanced proficiency in Microsoft Office applications.
• Exceptional organisational and time management skills.
• Excellent written and verbal communication abilities.
• The ability to manage multiple priorities and perform effectively under pressure.
• Strong problem-solving and decision-making capabilities.
• A proactive, energetic, and solutions-focused approach.
• Excellent stakeholder management and relationship-building skills.

Benefits

In return, our client offers an outstanding rewards package, including:

• Highly competitive salary
• Annual performance bonus
• Flexible benefits package
• 31 days annual leave plus bank holidays
• Pension scheme
• Life assurance
• Private healthcare

This is an exceptional opportunity to join a leading organisation within the Life Sciences sector and work closely with a senior executive in a highly visible and influential role.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.