Facilities Coordinator

FACILITIES MANAGEMENT SCHEDULER / COORDINATOR

Location: Leeds City Centre

Salary: £30,000 per annum

Bonus: Annual company bonus

Working Pattern: Office-based

Sector: Facilities Management

THE ROLE

We are looking for an organised and proactive Facilities Management Scheduler to join a busy team based in Leeds City Centre.

This is a fast-paced role working across one large facilities management contract, where you will be responsible for coordinating and scheduling a wide range of planned and reactive works.

You will act as a key point of contact between the client, contractors and internal teams, ensuring works are scheduled efficiently, communicated clearly and completed within the required timescales.

The role would suit someone who has previous experience within Facilities Management, scheduling, planning or contract coordination and who is comfortable working in a busy environment where priorities can change quickly.

KEY RESPONSIBILITIES

Scheduling and coordinating planned and reactive facilities works.

Managing contractor attendance and ensuring jobs are allocated efficiently.

Coordinating works across multiple service areas including roller shutters, fire safety, water systems, electrical works, remedial works and general building services.

Acting as the main point of contact for the client regarding ongoing works and scheduling.

Liaising with engineers, contractors and internal teams to ensure appointments are arranged and works are completed.

Monitoring outstanding jobs and following up contractors where required.

Managing changing priorities and urgent or reactive requests.

Ensuring works are scheduled within agreed SLAs and timescales.

Keeping systems and records fully up to date.

Providing regular updates to the client on progress, outstanding works and upcoming activity.

Identifying scheduling issues or potential delays and taking action to resolve them.

Supporting the wider facilities management team with planning and coordination.

Building strong working relationships with clients, contractors and engineers.

ABOUT YOU

We are looking for someone who has previous experience within Facilities Management, FM coordination, scheduling or planning.

You will be highly organised and able to manage multiple jobs simultaneously, with excellent communication skills and the ability to work effectively under pressure.

You will be confident communicating with clients, contractors and engineers and comfortable chasing outstanding works and managing changing priorities.

Strong administration and IT skills are essential, along with excellent attention to detail and a proactive approach.

The ideal candidate will have experience coordinating hard FM, maintenance, compliance or building services, although candidates with strong scheduling or coordination experience within a similar environment will also be considered.

WHAT'S ON OFFER

£30,000 salary.

Annual company bonus.

Leeds City Centre office.

Opportunity to work on one large, high-profile FM contract.

Varied role covering multiple facilities disciplines.

Fast-paced and commercially focused environment.

Opportunity to develop your career within Facilities Management.

THE IDEAL BACKGROUND

This role could suit someone currently working as a Facilities Coordinator, Facilities Scheduler, FM Coordinator, Facilities Planner, Maintenance Scheduler, Helpdesk Coordinator, Contract Coordinator or FM Administrator.