Heads PA and Pastoral Administrator

CONTRACT/POSITION DETAILS

• Location Manchester
• Position Heads PA / Pastoral Administrator
• Type of work Long term school administration
• Start date September 2026
• Duration / Likely Duration July 2027
• End date (if applicable) July 2027
• Contract type - Temporary
• Full time/part time Full
• Minimum rate of pay - GBP120/day
• Hours 8:15am to 3:30pm

• Provide comprehensive and confidential administrative support to the Headteacher.
• Manage the Headteacher's diary, appointments, meetings and correspondence.
• Prepare agendas, reports, presentations and meeting documentation.
• Coordinate school events, visits and stakeholder meetings.
• Act as a professional first point of contact for visitors, parents and external agencies.
• Record and distribute meeting minutes where required.
• Support governance activities and administrative requirements.
• Handle sensitive information with the highest level of confidentiality.

• Provide administrative support to the pastoral and safeguarding teams.
• Maintain accurate student records and pastoral documentation.
• Support attendance monitoring and follow-up procedures.
• Assist with behaviour, wellbeing and pastoral tracking systems.
• Liaise with parents/carers regarding pastoral matters as directed.

We are looking for someone who:

• Has experience in a senior administrative, PA or school-based administrative role.
• Possesses excellent organisational and time management skills.
• Can manage competing priorities and work effectively under pressure.
• Has outstanding communication and interpersonal skills.
• Demonstrates tact, diplomacy and professionalism at all times.
• Is highly proficient in Microsoft Office and digital management systems.
• Knowledge of Arbour and/or SIMS is desirable.

Experience within an educational setting is desirable but not essential.

TO BE ELIGIBLE FOR THIS ROLE THROUGH PROSPERO TEACHING, YOU MUST:

Hold Right to Work in the UK
Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application
Provide two professional child related references

If you would like to be considered for this role, please apply with a copy of your up to date CV. Unfortunately, only shortlisted candidates will be contacted.

Prospero Teaching is acting as an employment business/education recruitment agency in relation to this vacancy. The successful candidate will be required to register and have passed all safeguarding/vetting checks with Prospero Teaching in order to fill this vacancy. Any adult working with children and vulnerable young people are responsible for safeguarding and protecting the welfare of the children and young people.

IND-TA