HR Administrator

Portfolio HR & Reward is delighted to partner with a dynamic, progressive, and highly respected multi-disciplinary professional practice to recruit an experienced HR Administrator on a permanent, part-time basis.

This is a pivotal, hands-on administrative role designed for an organised HR professional who thrives in a fast-paced, high-standard corporate environment. Working closely with the senior leadership team, you will take full ownership of the day-to-day HR administration, ensure the smooth running of the employee lifecycle and maintain operational excellence across the firm.

This position is ideal for an individual who possesses a strong background within the legal sector or a similar partnership-led professional services environment. You will be comfortable working independently, managing competing priorities, and acting as a trusted point of contact for internal and external stakeholders.

Key Responsibilities

Core HR Administration & Lifecycle Support

• Coordinate the end-to-end onboarding process, including preparing offer letters, contracts, and managing pre-employment compliance checks.
• Lead the coordination of staff inductions, ensuring a welcoming and structured introduction to the firm for all new starters.
• Oversee the offboarding process, handling exit administration, equipment returns, and final documentation with care.
• Act accurate records of employee absences, tracking annual leave, sickness, and parental leave inline with company policy.

Data Integrity & Confidentiality

• Take full ownership of the internal HR database, ensuring all employee records are kept strictly up to date, accurate, and secure.
• Handle highly confidential correspondence and sensitive information with absolute discretion, professionalism, and compliance with data protection laws.
• Conduct regular data accuracy checks to ensure information flows correctly for payroll and management reporting.

Recruitment Coordination & Liaison

• Support the firm's growth by acting as a primary liaison point for external recruitment partners and direct candidates.
• Coordinate interview schedules, manage candidate feedback loops, and ensure a premium candidate experience throughout the hiring process.

Employee Relations Support

• Provide essential administrative support during lower-level Employee Relations (ER) cases, including taking minutes, preparing meeting packs, and filing outcome letters.
• Act as an approachable and knowledgeable first point of contact for day-to-day policy enquiries from employees and managers.

Skills & Experience Required

• Sector Expertise: Proven, hands-on HR administrative experience working within a legal practice or a structured professional services environment (e.g., accountancy, property, consultancy).
• Confidentiality: A flawless track record of handling sensitive personal data and confidential business information with total discretion.
• Lifecycle Knowledge: A solid understanding of core HR processes, including onboarding, absence management, and basic ER administration.
• Organisational Skills: Exceptional time management capability with the ability to manage a varied workload effectively across a two-day working week.
• Communication: Highly articulate with professional written and verbal communication skills, comfortable interacting with senior partners and external stakeholders alike.
• Tech Literacy: Proficient in standard MS Office suites (Word, Excel, Outlook) and experienced in utilising internal HRIS or database platforms.

Ideal Candidate Profile

You are a meticulous, process-driven HR administrator who takes pride in accuracy and efficiency. You understand the unique pace, etiquette, and compliance requirements of a legal or professional services office. You are self-motivated, comfortable managing your own time across a part-time schedule, and keen to establish yourself as a dependable pillar of support for the firm's leadership team.

51697BR

INDHRR

The Portfolio Group are acting on behalf of our client in recruiting for this position.