HR Coordinator

HR Co-ordinator, Coventry (Central)

Salary £27,225 - £28,736 per annum

Excellent company benefits: -

34 days holidays + 8 bank holidays, Free Car Park, Pension Scheme, EAP for Health & Well Being, Subsidised Canteen Facilities, Savings on Retailers, Staff recognition awards, Access to Training/Education.

Responsible for providing comprehensive administrative support across all aspects of the HR Resources function including: Payroll, recruitment, employee relations and training. Administrative tasks in relation to the processing of Company payroll & processes. 

PRINCIPAL ACCOUNTABILITIES

HR Administration

Maintain and update all HR information including personnel files and the entry of data onto the HR Software system or Trackers. Ensure information is up to date and accurate and both paper and electronic documentation is stored correctly and in line with legislative and audit requirements.

Provide adhoc support for HR projects and queries. Ensure the HR Department has full administrative support across a range of activities including scanning, filing, photocopying, co-ordinating, data management and general queries.

Provide Administration support and process employee 360 lifecycle changes, for starters, contract amendments and leavers. All administration to be completed promptly, adhering to Employment Law legislation.

Support the HR department with all aspects of the recruitment and selection processes, including advertising vacancies, shortlisting co-ordinating interviews. End to end administrative support is required, including managing pre-employment checks.  

Maintain and manage employee self-service systems, including updating working patterns, holiday entitlements, and system access for new users.

Support absence management by recording sickness absence, tracking documentation (e.g., fit notes), and updating systems accordingly.

Support HR policy compliance by maintaining accurate HR filing systems and documentation in line with data protection and audit requirements.

Prepare and run regular ad hoc HR reports to support operational needs and decision-making. Assist the HR team with the reporting of HR KPI’s. Produce all HR monthly reporting, which includes, monthly headcount reporting, starters, leavers, absence and worked hours.

Payroll Administration

Maintain all Payroll information including the preparation of all Company payroll documentation, data entry and meeting deadlines in accordance with legal and Company requirements. Liaise with 3r party providers, as required.

Prepare and submit accurate payroll information on a weekly and monthly basis, including contract changes, additional payments, and absence data, in coordination with the payroll department.

Monitor and update staff hours and other contractual details on relevant platforms.

Act as a point of contact for payroll-related queries and liaise with internal departments to resolve issues efficiently in collaboration with the Payroll Officer.

Assist in the verification and tracking of payroll changes, ensuring deadlines and payroll cycles are met.

Prepare and process the monthly payroll information for the employees working closely with the HR & Payroll department to ensure consistent, timely and accurate input for monthly payroll deadlines.

Request, maintain, and monitor documentation associated with payroll-related policies, ensuring compliance with organisational requirements checking employees' business insurance for all employees.

Other Duties

Support the training and onboarding of new users on HR and self-service systems.

Contribute to HR projects and initiatives, including those related to process improvements and digitalisation.

Undertake any other administrative tasks as required by the Head of HR or Senior HRBP, HRBP/Payroll Officer to support the smooth operation of the HR function.