HR & Facilities Manager in Stoke-on-Trent, Staffordshire
Posted by Brampton Recruitment Ltd
£35,000 – £40,000 a year
Stoke-on-Trent · Permanent
Job Description for the HR & Facilities Manager role:
We are recruiting an experienced HR & Facilities Manager to support a charitable organisation during a period of operational change and process improvement. This is a varied, permanent role combining HR administration, recruitment, safeguarding, compliance and facilities management.
Working closely with senior management, you will help maintain effective HR processes, accurate employee records and a safe, compliant working environment. You will provide first-line HR guidance to managers and employees, ensuring routine queries are handled professionally and complex or sensitive matters are escalated appropriately.
Key responsibilities will include:
- As the HR & Facilities Manager you will be maintaining accurate and confidential employee records using HR management systems, including absence, annual leave, training and contractual information.
- Coordinating the employee lifecycle, including onboarding, probation monitoring, contractual changes, starters and leavers.
- As the HR & Facilities Manager you will be preparing employment documentation and supporting payroll-related administration.
- Providing first-line HR guidance on routine policies, procedures, recruitment, absence and employment processes.
- Coordinating end-to-end recruitment, including advertising vacancies, candidate communications, interview arrangements and onboarding.
- As the HR & Facilities Manager you will be managing pre-employment checks, including references, right-to-work verification, qualification checks and DBS administration.
- Supporting safeguarding, GDPR, data protection, records retention and mandatory training compliance.
- Producing HR reports and management information to support workforce planning, monitoring and organisational decision-making.
- Supporting the implementation and improvement of HR systems, databases and administrative processes.
- As the HR & Facilities Manager you will be coordinating office facilities, supplies, equipment, room bookings, meetings and external service providers.
- Maintaining oversight of health and safety arrangements, including policy reviews, risk assessments, incident records and staff training.
- Managing records management and archiving arrangements, ensuring confidential information is stored and disposed of securely.
- Liaising with external HR advisers, occupational health providers and other professional service providers as required.
- This role would suit an organised, proactive and trustworthy professional who enjoys a varied position, takes ownership of responsibilities and can balance competing priorities while maintaining high standards of accuracy and confidentiality.
- Previous experience in HR administration, recruitment, office management or a business support environment.
- Good knowledge of HR administration across the employee lifecycle.
- Experience coordinating recruitment, onboarding and pre-employment compliance checks.
- Strong administrative skills with excellent attention to detail and accuracy.
- Experience maintaining confidential records and handling sensitive information appropriately.
- Good understanding of GDPR, data protection and information management.
- Knowledge of safeguarding and safer recruitment practices.
- Experience using HR management systems, databases and Microsoft 365 applications.
- Ability to maintain accurate records, produce reports and prepare management information.
- Strong organisational skills and the ability to manage competing priorities and deadlines.
- Excellent written and verbal communication skills, with the ability to build positive working relationships.
- A proactive, flexible and professional approach, with the ability to work independently and take ownership of tasks.
- A discreet, trustworthy and non-judgemental manner, with a commitment to equality, diversity and inclusion.
- Ability to recognise the limits of first-line HR guidance and escalate complex employee relations, employment law or high-risk matters to specialist advisers and senior management.
- Full UK driving licence and access to own transport.
- Desirable experience includes working within a charity, social care or public or third-sector organisation, experience supporting a small organisation as the main HR or office support lead, and knowledge of facilities management and health and safety administration.
This role is commutable from: Stoke-on-Trent, Newcastle-under-Lyme, Hanley, Burslem, Tunstall, Fenton, Longton, Kidsgrove, Biddulph and surrounding areas of Staffordshire and Cheshire.
Hours: Monday to Friday 9:00 am - 4.30 pm
Salary: £35,000 – £40,000 Per Annum
Benefits:
- Enhanced paternity and Maternity
- Pension Scheme
- Medi cash – reclaim costs of everyday healthcare
- Learning and Development
- Life Assurance two times basic salary
- Salary Exchange Scheme
- Counselling & Helpline
- Wellbeing & Discounts
Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
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