Office Administrator & Sales & Purchasing Assistant

P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.

Main Responsibilities:

• Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.
• Process customer purchase orders and issue order acknowledgements.
• Process sales orders and place purchase orders with suppliers as required.
• Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.
• Maintain and update sales logs, contract progress sheets, and other company records.
• Update purchase order information and track order status.
• Check and verify supplier order acknowledgements.
• Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.
• Organise and coordinate deliveries of goods to customers.
• Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.
• Assist with goods received, goods dispatch, and general warehouse duties when required.
• Prepare documentation, reports, graphs, and presentations for sales meetings.
• Attend sales meetings and prepare meeting minutes where required.
• Maintain filing systems, photocopying, archiving, and general administrative duties.
• Support ISO document control processes for new and existing suppliers.
• Provide administrative and customer support to the Sales and Purchasing teams.
• Track, contact, and follow up with prospective customers via email.
• Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.
• Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.

Person Specification:

• Strong organisational and administrative skills.
• Excellent communication and customer service abilities.
• Good attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to manage multiple tasks and prioritise workload effectively.
• Experience working within an office, sales support, purchasing, or administrative environment is desirable.
• Ability to work independently and as part of a team.
• If this is a role you are interested in, please apply online ensuring your CV is up to date.

Working Hours:

• 3 days per week 09:00 – 16:00/30
• 30 minute lunch break

If this is a role you are interested in, please apply online ensuring your CV is up to date.