Office Manager at Aspire Consulting Engineers LLP, Putney

Office Manager

We are a growing structural engineering practice in Southwest London, delivering high-quality solutions for a diverse range of clients.

We are seeking an organised, proactive and detail-oriented Office Manager and Xero Bookkeeper to support our growing team. This varied, hands-on role combines bookkeeping, office management and project administration, playing a key part in the smooth running of our practice.

Key Responsibilities:

• Oversee daily office operations, supplies, equipment and general administration.
• Maintain organised filing systems and manage project documentation.
• Provide administrative support to Engineers and project teams.
• Assist with coordinating meetings, company events and team activities.
• Manage day-to-day bookkeeping using Xero, including invoices, expenses, receipts and financial records.
• Monitor accounts payable and receivable and assist with bank reconciliations and month-end processes.
• Support the preparation of basic financial reports and liaise with external Accountants as required.  

Experience and Skills:

• Minimum one year of practical bookkeeping experience, or a relevant qualification supported by hands-on experience.
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
• Excellent attention to detail, organisation and time management.
• Experience with accounting software; Xero knowledge highly desirable.
• Strong written and verbal communication skills.
• A proactive, reliable and professional approach.  

Desirable:

• An interest in construction or engineering, with experience in project administration or a consultancy environment.

The Ideal Candidate You will be a dependable, self-motivated team player who enjoys working with numbers, keeping things organised and taking ownership of responsibilities. This is an excellent opportunity to contribute to a growing engineering practice while developing your bookkeeping and office management skills.