Office Manager in Kingswinford
Posted by Pertemps Black Country Perms
£35,000 – £40,000 a year
Kingswinford · Contract
The main duties will be :
- Act as the main point of contact for employees, visitors, external suppliers and service providers.
- Manage office facilities, equipment, stationery, supplies and associated service providers.
- Coordinate company meetings, events and internal communications.
- Maintain company records, documentation and administrative systems, ensuring information is accurate and accessible.
- Provide administrative and organisational support for ad-hoc projects and business initiatives as required.
- Coordinate meetings, prepare agendas and ensure relevant documentation is distributed in advance.
- Manage diaries, appointments and schedules where required.
- Liaise with overseas Directors to coordinate communications, business updates, meetings and follow-up actions.
- Prepare reports, presentations, correspondence and other documentation on behalf of senior management.
- Coordinate employee onboarding, induction and leaver processes, ensuring all relevant procedures and documentation are completed.
- Maintain accurate employee records and ensure HR systems and documentation are kept up to date.
- Support the monthly payroll process, ensuring employee information and payroll-related records are accurate and up to date.
- Act as the first point of contact for routine HR-related queries, escalating matters where appropriate.
- Provide general administrative support to the HR function, ensuring processes are completed efficiently and in line with company procedures.
Skills and Experience Required
- Previous experience in an Office Manager, Office Administrator, Business Support or similar administrative role.
- Experience managing day-to-day office operations, including facilities, suppliers, equipment and general administration.
- Proven experience providing administrative and organisational support to senior management or Directors.
- Experience coordinating meetings, managing diaries, preparing reports and producing professional business correspondence.
- Previous experience in HR administration, including employee onboarding, leaver processes, employment documentation and maintaining personnel records.
- Strong organisational and time management skills, with the ability to prioritise workloads and manage multiple responsibilities effectively.
- Excellent written and verbal communication skills, with the confidence to liaise professionally with employees, senior management, external suppliers and overseas Directors.
- Strong attention to detail and the ability to maintain accurate records and documentation.
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