Operations Coordinator

Key Responsibilities:

• Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements. 
• Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritization. 
• Monitor and update PPM schedules as needed due to changing conditions or equipment updates. 
• Utilize relevant in house property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation. 
• Generate reports on PPM compliance, overdue tasks, and maintenance trends. 
• Ensure accurate data entry and system integrity. 
• Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues. 
• Coordinate with the facilities team to ensure timely access to equipment for maintenance activities. 
• Monitor compliance with regulatory requirements and industry standards related to building maintenance. 
• Ensure all necessary documentation is maintained and readily available for audits. 
• Track and analyze maintenance costs associated with PPM activities to identify potential cost-saving opportunities. 
• Monitor budgets and ensure adherence to allocated funds.