Operations Executive
The Institution of Mechanical Engineers · Direct employer
Birdcage Walk, London (with hybrid working)
About the role
We are now looking for an Operations Executive to join us on a full-time, permanent basis.
The Role
As an Operations Executive, you will oversee the successful operational delivery of a diverse portfolio of face-to-face, hybrid and virtual events.
You will manage the end-to-end delivery of conferences, seminars, webinars, competitions and lectures, taking responsibility for event logistics, supplier and venue management, budgeting and stakeholder liaison.
Taking full responsibility for onsite delivery, you will lead event operations from build-up through to breakdown, acting as the main point of contact for venues, suppliers, speakers, sponsors and delegates.
Additionally, you will:
- Negotiate with venues, AV suppliers and other event providers
- Co-ordinate event collateral, including guides, badges and delegate lists
- Fulfil sponsorship agreements and manage additional sponsor requirements
- Reconcile event expenditure with the Finance team
- Organise post-event review meetings and collate stakeholder feedback
About You
To be considered as an Operations Executive, you will need:
- Familiarity with events operations processes
- The ability to get the best rates from suppliers
- Confidence communicating with people at all levels of seniority, and proven experience of building relationships
- The ability to get the most out of budgets to achieve targets and maximise value
- To be customer focused and driven to provide an exceptional customer experience
- Outstanding time management and prioritisation skills
- Strong problem-solving skills and attention to detail
Please note, this role will involve regular travel, as required, with frequent overnight stays.
The Benefits
- Salary of circa £33,000 per annum, depending on experience
- 26 days’ holiday per annum plus bank holidays
- An extra day off for your birthday
- Benefits, including stakeholder pension scheme, life assurance and private health cover
- Continuous training and career development
- A range of wellbeing benefits to encourage a healthy work-life balance
This is an exciting opportunity for an organised events professional with strong supplier management skills and a customer-focused approach to join our prestigious organisation.
From high-profile conferences and lectures to competitions and webinars, you will gain broad exposure, strengthen your commercial judgement and see the direct results of your planning brought to life.
The closing date for this role is 14th August 2026.
We regret that we are unable to reply to each applicant, therefore, if you do not hear from us within 28 days of your application for this post, you should assume that you have been unsuccessful on this occasion.
About the IMechE
With over 110,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847. We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.
We are proud to have achieved workplace accreditations - Invest in People Gold and Invest in Wellbeing Silver. These awards reflect our organisation’s commitment to our employees, who are a vital part of supporting the engineering community.
This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
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