PA in Oldham, Greater Manchester

Job Advert: Personal Assistant (Temporary)
Location: Oldham

Our client, a prominent organisation in the public services sector, is seeking a dynamic and detail-oriented Personal Assistant to provide essential business, governance, and project support to the Deputy Director of Adult Social Care.

This temporary role promises to be both engaging and rewarding, offering the chance to contribute significantly to the effectiveness of the team.

Key Responsibilities:

Governance and Assurance:
- Coordinate and support Quality Assurance Group (QAG) panels and other governance meetings.
- Collate, quality-check, and circulate meeting papers to ensure timely distribution.
- Record actions, decisions, and risks during meetings while maintaining action trackers and ensuring follow-up is completed.
- Assist in the preparation for Directorate Management Team (DMT), Senior Management Team (SMT), Board, and Partnership meetings.

Performance and Reporting:
- Maintain spreadsheets and tracking systems to monitor performance metrics.
- Collate performance, activity, and financial information from various teams.
- Produce regular reports, dashboards, and briefing notes to keep stakeholders informed.
- Monitor key deadlines and escalate issues when necessary.

Supporting Direct Reports:
- Coordinate workload and priorities across direct reports to ensure effective delivery.
- Track delivery of actions and workstreams, while also monitoring annual leave, training, and key commitments.
- Arrange team meetings and maintain updated action plans.
- Provide basic project coordination and progress tracking as required.

Executive Support:
- Manage complex diary commitments and prioritisation for the Deputy Director.
- Draught correspondence, briefings, and presentations with clarity and professionalism.
- Coordinate responses to requests from councillors, executives, and corporate stakeholders.
- Act as a key point of contact for both internal and external stakeholders, ensuring smooth communication flow.

Project and Programme Support:
- Maintain programme plans and risk logs to track progress.
- Monitor transformation projects and key milestones to ensure on-time delivery.
- Support procurement, recruitment, and mobilisation activities as needed.
- Coordinate information requests and evidence gathering for various initiatives.

Ideal Candidate:

The successful candidate will demonstrate excellent organisational skills and a proactive approach to problem-solving. Strong communication abilities, both written and verbal, are essential, along with the capacity to manage multiple priorities effectively. Familiarity with performance tracking systems and governance processes will be a significant advantage.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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