PA Administrator

Full job description

Part-Time Personal Assistant / Administrator

Hours: Monday to Friday, 10:30am – 3:30pm (22.5 hours per week)

We are seeking a highly organised, proactive and professional Personal Assistant / Administrator to join our client’s team on a part-time basis.

This is an office-based role that would suit someone who enjoys working in a busy environment, takes pride in producing work of an exceptional standard, and has a keen eye for detail and presentation.

While the role is predominantly Monday to Friday, there will be weekend working a few times each year to support key events. Any weekend hours worked will be compensated with time off in lieu or overtime pay.

About the Role

As a key member of the team, you will provide comprehensive administrative and PA support, ensuring the smooth day-to-day running of the office. You will be confident managing multiple priorities, communicating with a wide range of people, and maintaining a professional and welcoming approach at all times.

Key Responsibilities

Providing general PA and administrative support.

Organising meetings and coordinating schedules.

Managing diaries and appointments.

Preparing staff rotas and timetables.

Updating and maintaining spreadsheets using Microsoft Excel.

Preparing professional documents using Microsoft Word.

Booking travel and accommodation when required.

Answering telephone calls and responding to member and general enquiries.

Maintaining accurate records and ensuring administrative processes run efficiently.

Supporting the wider team with ad hoc administrative duties as required.

About You

We're looking for someone who is naturally organised, enjoys working with people, and takes pride in delivering work to a consistently high standard.

You will have:

Exceptional organisational skills and meticulous attention to detail.

A methodical and structured approach with a strong focus on accuracy.

Advanced proficiency in Microsoft Word and Microsoft Excel.

Excellent written and verbal communication skills.

The ability to manage multiple tasks and prioritise effectively in a busy office.

Outstanding interpersonal and customer service skills.

A friendly, approachable and confident personality.

A polished and professional manner.

A proactive attitude with the ability to work independently and use initiative.

Reliability, discretion and a high level of professionalism.

What We Offer

Part-time hours that support a healthy work-life balance.

A friendly and supportive working environment.

Time off in lieu or overtime payment for weekend working.

The opportunity to play an important role within a professional and welcoming organisation.

If you are an experienced PA or Administrator who thrives in a varied role and enjoys providing first-class administrative support, we would love to hear from you.

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).

Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.