PA

Personal Assistant to Executive Leadership
Role Purpose

• Provide confidential, proactive, and professional support to senior executives, enabling them to operate effectively and efficiently.
• Ensure the smooth day-to-day running of executive offices through high-quality administrative, operational, and project support.

Key Responsibilities

• Provide comprehensive administrative support to senior executives and their leadership teams.
• Manage complex diaries, scheduling, and prioritisation of appointments and meetings.
• Act as a key point of contact for internal and external stakeholders.
• Handle correspondence, drafting responses including thank-you letters, acknowledgements, and other communications.
• Prepare, format, and distribute high-quality, accessible documents and meeting papers.
• Ensure meeting documentation is submitted in line with governance requirements and deadlines.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate travel, accommodation, and meeting arrangements.
• Organise and support meetings, including agenda preparation, minute taking, and tracking actions.
• Anticipate executive requirements and ensure briefing materials are prepared in advance of meetings.
• Monitor deadlines and provide timely reminders on key activities and deliverables.
• Provide financial administration support, including processing purchase orders, approvals, and expenses.
• Conduct research and gather information to support strategic initiatives and projects.
• Assist with the coordination and delivery of ad hoc projects and business activities.
• Collaborate with colleagues and provide cover for other Personal Assistants when required.

Key Skills & Experience

• Previous experience supporting senior executives or leadership teams.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and experience handling confidential information.
• Ability to manage multiple priorities and work to tight deadlines.
• Proficient in Microsoft Office and digital collaboration tools.
• Strong attention to detail and accuracy.
• Experience preparing minutes, reports, and professional documentation.

Ability to work independently while maintaining strong stakeholder relationships.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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