PA/Office Manager

PA/Office Manager

The PA/Office Manager will be responsible for delivering comprehensive administrative support across a small team. This role provides essential assistance to Directors, Engineers, and other members of staff, ensuring the smooth and efficient operation of day-to-day business activities.

Core Responsibilities

General Administration & Support

• Provide high-quality secretarial and administrative support to the wider team
• Manage and monitor incoming company emails, ensuring timely responses and appropriate distribution
• Support general office coordination and day-to-day operational tasks as required

Payroll & HR Administration

• Process weekly time sheets and input data into payroll software
• Maintain accurate records of holiday, sickness, and absence
• Administer auto-enrollment pension processes
• Prepare contracts of employment and maintain up-to-date personnel records

Finance & Accounting Support

• Perform bank reconciliations and maintain cashbook and petty cash records
• Assist with preparation of quarterly VAT returns
• Provide cover for sales and purchase ledger activities
• Support cash flow monitoring and reporting where required

Contract & Client Administration

• Provide administrative support for two term maintenance contracts
• Review outstanding jobs and update records accordingly
• Communicate updates to clients in a professional and timely manner
• Assist in the preparation and issuance of client invoices

Additional Duties

• Undertake any other reasonable duties as required to support the business

Key Skills

• Strong written and verbal communication skills
• High proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organisational and time management abilities
• Working knowledge of payroll processes
• Basic accounting skills, including reconciliations and ledger support

If your application is successful, you will be contact shortly.

The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.