People Coordinator

People Coordinator

Based in: Darlington

Salary: £38,000 - £40,000

Position overview:

Our client an established provider of offshore services is seeking a people coordinator to ensure the safe and timely mobilisation of competent offshore crew to worksites and vessels.

This is a busy and varied coordination role at the heart of the operations team, combining travel logistics, certification and compliance tracking, and close day-to-day liaison with crew, manning agencies and worldwide shipping agents. It would suit an organised, numerate administrator who enjoys keeping multiple moving parts on track and thrives in a deadline-driven environment.

Key Roles and Responsibilities:

• Coordinate crew changes, mobilisations and demobilisations in line with crew schedules and project requirements
• Ensure all offshore crew hold the required project and company competencies and certification prior to mobilisation, recording everything accurately within the HR system / competence matrix
• Arrange offshore training, survivals and medicals, working with training providers to source the best quality and value
• Arrange all travel, visas and work permits in the most cost-effective and timely manner
• Liaise with manning agencies to source personnel and cover shortfalls, and with worldwide shipping agents on crew transfer requirements
• Track and report offshore crew utilisation to support ongoing competency planning
• Maintain accurate and secure personnel files for permanent staff
• Ensure timesheets are submitted accurately and on time, and check agency and travel invoices prior to approval
• Provide on-call support as required

Requirements:

• Previous experience of arranging domestic and international travel (experience with visas and work permits an advantage)
• Previous experience within the offshore, marine or energy sector (desirable)
• Suitable candidates would have worked in some sort of people coordination role, such as recruitment or coordinating routes or travel.  
• Highly organised with strong administrative skills and a keen eye for detail
• Numerate and confident working with data, trackers and systems
• Excellent interpersonal and communication skills
• Able to work well under pressure, meet deadlines and use your own initiative
• Flexible approach, comfortable providing on-call support when needed

For more information on this opportunity please contact Anthony Antoniou at Imperial Recruitment Group.