Property & Building Services Administrator

Gordon Yates Recruitment Consultancy

Property & Building Services Administrator
Central London (SW1)
Permanent | Full-time | Office-based
Salary: £40,000-£45,000 per annum
Start: ASAP

Are you an organised, proactive and personable administrator looking for your next challenge within the property or building services sector?

We're recruiting on behalf of a long-standing client for a Property & Building Services Coordinator to join their friendly and collaborative team. This is a fantastic opportunity for someone who enjoys taking ownership, working independently and keeping multiple projects and priorities moving.

This is a varied role where no two days are the same. You'll become the central point of coordination for maintenance activity, contractors and building administration, ensuring everything runs smoothly behind the scenes.

The Role Working closely with the Building Surveyors and wider property team, you'll play a key role in coordinating maintenance activities, supporting projects and ensuring accurate records are maintained across the department.

Your responsibilities will include:
  • Acting as the first point of contact for contractors, suppliers and maintenance enquiries
  • Logging, prioritising and allocating maintenance requests to the appropriate teams
  • Coordinating routine maintenance appointments and contractor visits
  • Reviewing inspection reports, identifying actions required and escalating issues where appropriate
  • Maintaining accurate digital filing systems, property records and compliance documentation
  • Assisting with the preparation of budgets, quotations and project proposals
  • Raising purchase orders and supporting invoice administration
  • Monitoring contractor documentation, insurance certificates and compliance records
  • Supporting Building Surveyors with general project coordination and administration
  • Liaising with internal stakeholders and external contractors to ensure works progress efficiently
  • Identifying opportunities to improve administrative processes and ways of working
About You We're looking for someone who is naturally organised, self-motivated and enjoys taking ownership of their workload.
You'll ideally have:
  • Previous administration or coordination experience within property, building services, facilities management, construction or a related environment - essential
  • Excellent organisational skills with the ability to manage multiple priorities
  • A proactive approach and the confidence to work independently when required
  • Strong communication skills with the ability to build positive relationships with contractors and colleagues alike
  • Excellent attention to detail and accurate record-keeping skills
  • Good IT skills, including Microsoft Office
  • A professional, approachable and positive attitude
Above all, we're looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service.
What's on Offer?
  • £40,000-£45,000 per annum
  • Immediate start available following successful interview
  • Excellent benefits package
  • Five weeks' annual leave
  • Contributory pension
  • Discretionary Christmas bonus
  • Stable, long-established organisation
  • Friendly, supportive and sociable team environment
  • Varied and autonomous role with genuine responsibility from day one
This is an excellent opportunity for a proactive administrator or coordinator looking to develop their career within a respected property environment where you'll be trusted to take ownership, build relationships and make a real contribution.

If you're someone who enjoys keeping things organised, thrives on variety and takes pride in delivering excellent support, we'd love to hear from you. Apply today.

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