purchase ledger clerk

Purchase Ledger Clerk

Department: Finance
Reporting to: AP/AR Manager
Location: Ulverston
Salary: Up to £30,000 per annum
Working Pattern: Hybrid (2 days working from home)

Role Overview

The Purchase Ledger Clerk is responsible for managing and maintaining the purchase ledger to ensure accuracy, completeness, and timeliness in line with internal processes and deadlines. The role also supports effective financial control and contributes to the smooth running of the finance function.

Key Responsibilities

• Set up and maintain supplier accounts, ensuring all details are accurate and updated to support procurement and financial reporting requirements.
• Carry out credit checks on new and existing suppliers to assess and mitigate risks to supply continuity.
• Ensure all new supplier documentation is fully completed and complies with company standards; review and challenge any deviations from standard purchasing terms.
• Process supplier invoices and customer debit notes in accordance with company procedures and system requirements, including obtaining approvals and resolving any discrepancies.
• Support month-end activities and assist with purchase ledger reporting as required.
• Work closely with the Credit Controller to reconcile debit notes and confirm appropriate allocations.
• Raise manual purchase orders where necessary and match invoices to relevant stock orders.
• Record supplier payments and allocate them accurately against outstanding invoices.
• Coordinate with the AP/AR Manager and Treasury Manager to schedule and confirm payment runs.
• Respond to supplier queries in a timely and professional manner.
• Maintain clear and up-to-date process documentation for all duties performed.
• Provide support and cover for colleagues within the finance team when needed.
• Contribute ideas that drive continuous improvement and efficiency within the finance function.
• Adhere to company values, policies, procedures, and objectives at all times.
• Undertake any additional duties as required.

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