Receptionist / Purchase Ledger Clerk

Edwards & Pearce

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

RECEPTION & ADMINISTRATION:
* Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
* Answer, screen and direct incoming telephone calls.
* Manage the reception area, ensuring it remains tidy and presentable at all times.
* Handle incoming and outgoing mail, deliveries and courier services.
* Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
* Book meeting rooms and prepare refreshments for visitors where required.
* Provide general administrative support to management and other departments.
* Assist with document filing, scanning and record management.

PURCHASE LEDGER:
* Process supplier invoices accurately and within agreed timescales.
* Match purchase orders, delivery notes and invoices, investigating any discrepancies.
* Obtain appropriate invoice authorisations.
* Reconcile supplier statements and resolve account queries.
* Prepare payment runs in accordance with company procedures.
* Set up and maintain supplier accounts within the finance system.
* Ensure purchase ledger records are accurate, complete and up to date.
* Assist with month-end finance activities as required.
* Liaise with suppliers and internal departments to resolve invoice and payment issues.
* Undertake any other reasonable duties appropriate to the role.

PERSON SPECIFICATION:
Essential
* Previous experience in a receptionist, administrative or customer service role.
* Experience of purchase ledger or accounts payable processes.
* Excellent communication and interpersonal skills.
* Strong organisational skills with the ability to prioritise workload.
* High level of accuracy and attention to detail.
* Competent in Microsoft Office, particularly Outlook, Word and Excel.
* Ability to work independently and as part of a team.
* Professional, approachable and customer-focused manner.

THE BENEFITS:
Salary: Up to £29,000
33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus

THE CONSULTANCY:
Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
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