Site Administrator

Enpure Ltd are looking for an positive, enthusiastic and driven Site Administrator for approximately 3 months contract for our site at Guildford.

Main Duties & Responsibilities

Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA

Management of Site Access Gate controls for longer term site office / operatives

Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team

Maintain Site Filing System – scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required

Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs

Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding

Monitor submission to dates to site by Sub-Contractors and report compliance

Print and organise hard copies of information as required – Drawings, POWRA, ITP/Check sheets, Programme

Maintaining various company registers regarding logging travel, requisitions, company driver details etc.

Site document update tracking (e.g. Monthly update to CPP reminders)

Maintenance of site safety boards

Record keeping of toolbox talks

Co-ordination of the Thames Water Safety Passport Training

General Office administration

Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.

Answering telephones, taking and passing on messages to the appropriate persons.

To open incoming mail to the company each morning.

Arranging meetings, conference rooms and facilities and taking minutes if required.

Undertaking ad hoc administrative projects as and when required

Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions

Conducting on site visitor inductions, and maintaining records

Drugs and Alcohol testing, and maintaining records

To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.

Assist Technical Author with Asset Data collection (Equipment Collection Template)

Any other duties commensurate with the position as may be assigned from time to time.