Team Administrator

Team Administrator

A varied, people-focused administration role supporting a busy Birmingham office.

About the opportunity

Are you organised, proactive and confident supporting a busy team? This is a great opportunity to join a global, employee-owned business where teamwork, flexibility and excellent support really matter. Based in the Birmingham office, you’ll help keep day-to-day activity running smoothly for a range of service teams.

You’ll be the person who helps the team stay organised — supporting with diaries, travel, meetings, documents, invoices, compliance reminders and team communications.

Team Administrator Duties

• Provide day-to-day administrative support to service teams, including CM, PM, BAC and H&S.
• Respond to requests sent to the admin mailbox and support other teams when needed.
• Help manage Partner diaries and arrange travel.
• Keep team CVs up to date and make sure they follow the correct format and branding.
• Prepare documents such as presentations, reports and smaller bid documents.
• Assist with the set-up of meetings, presentations and workshops when required
• Organise PPE orders and maintain a PPE schedule for the region
• Editor for Connect hub page (intranet) - update regularly with regional news and updates as directed by Marketing and the Office Manager
• Help manage Teams sites, including members, folders, documents, links and planners.
• Gathering data for events, assisting in hosting events with the Office Manager and Events 
• Book travel for wider team as overflow support
• Liaising with Office Manager, recruitment, people team & IT to assist with the onboarding of new team members, including completion of service line inductions and updating distribution lists
• Prepare compliance updates and help track service reviews, mandatory training and timesheets.
• Act as a point of contact for system queries and help colleagues use the systems confidently.
• Holiday cover including reception when needed

This list is not exhaustive, and the role may adapt from time to time in line with business needs.

Skills & Experience

• Administrative support experience
• Experience in a team administration role within a professional services environment would be helpful, but is not essential as training will be provided.
• Confident using Microsoft Word, Excel and PowerPoint.

Why apply?

• Join a global, employee-owned business with a collaborative culture.
• Enjoy hybrid and flexible working arrangements.
• Work in a varied role where no two days are the same.
• Support senior stakeholders while building strong relationships across the region.
• Be part of a team that values wellbeing, family-friendly policies and practical support.

Hours: 9am – 5.30pm

Ready to apply?

If you’re a Team Administrator who enjoys variety, teamwork and making a real difference behind the scenes, we’d love to hear from you.

Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy

Only shortlisted candidates will be contacted for this role. If you have not heard from us within 7 days, please assume that your application has not been successful on this occasion. We will keep your details on our database and contact you about any suitable future opportunities.