Team Secretary

Job Title: Team Secretary

Location: Princess Anne Hospital, Coxford Road, Southampton, SO16 5YA

Hours: 37.5 hours per week - Monday – Friday 9.00am – 5.00pm

Trust Location: Hampshire & Isle of Wight Healthcare NHS FT

Role type: Temporary for 3 months with possibility of extension

Reference: 89611

Duties to include but not limited to:

• Type correspondence using both copy typing and audio, including letters, minutes, and reports as indicated by the line manager.
• Set up office systems and procedures to ensure that all documents can be retrieved easily.
• Organising meetings and taking Minutes as necessary, typing and distributing to those appropriate
• Assist in the collection of data for the purpose of audit, research and service performance.
• To be able to enter and retrieve information from spreadsheet databases.
• Support the clinical team as required in diary management, meeting management, report writing, administering personnel files and taking messages.
• Ensure that all typing and administrative duties are completed promptly and efficiently for the clinical team. This will include undertaking own secretarial duties as required.
• Assist with subject to access requests as directed.
• Type correspondence and relevant material as service needs demand from manuscript and audio.
• Be responsible for dealing with telephone enquiries and taking messages.
• Maintain accurate patient information and health records for patients referred to the team.
• Update electronic patient record systems (including RiO, eDocs and eCaMIS) as required (training will be provided).

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS  
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times  
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation 

You’ll have the following skills/experience:

• Competent with Microsoft office programmes, particularly Excel
• Excellent IT skills
• NHS experience (desirable)
• Email inbox management skills
• Excellent attention to detail and accuracy

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

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