Temporary Office Manager – Part Time

Temporary Office Manager – Part Time

Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.

You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.

WHAT YOU’LL BE DOING

General

First point of contact for phone calls, visitors and deliveries

Manage the Estate Office inbox and distribute postal deliveries

Procure office supplies and code relevant invoices

Manage office service contracts

Make meeting arrangements

Maintain a tidy office and liaise with cleaners and other contractors relating to the office

Send the weekly team email of duties and absences

Ensure office notices remain up to date

Central Coordination

Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates

Arrange and coordinate multi-team meetings

Assist the Executive Trustee-Director with his meeting organisation, including Board meetings

Co-ordinate out-of-hours rosters

Arrange all-team training courses and Estate-wide inspections

Carry out contractor onboarding and updates for office-based or Estate-wide contractors

Monitor the contractor database to ensure consistency of records between teams

Co-ordinate staff birthday and anniversary recognition

Health & Safety

Support day-to-day health & safety compliance, including office procedures and DSE checks.

Technology

Act as the first point of contact for IT queries, working closely with external providers.

Keep AV, VC, phone directories and shared digital resources running smoothly.

Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.

Manage software subscriptions, group contracts and technology processes for starters and leavers.

Security

Oversee access control, CCTV, alarms, keys, passwords and security records.

Research and recommend improved systems where needed.

Other

Hold responsibility for Office and IT budgets.

Provide trusted administrative support to the Executive Trustee-Director.

Support Divisional Coordinators with cover when required.

Take on varied duties in line with the needs of the role.

Essential

Proven experience in a similar office management, coordination or operations role.

Highly organised, calm under pressure and confident juggling multiple priorities.

Strong technical confidence, with a genuine interest in systems, software and cyber security.

Quick to learn new platforms, solve problems and spot opportunities to improve how things work.

Flexible, proactive and collaborative, with a positive team-first approach.

Why You’ll Love It

This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs — from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.

• Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.
• Pension: 7% employer contribution
• Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
• Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture

If this sounds like your kind of role, we’d love to hear from you. Please note: due to high application volumes, only shortlisted candidates will be contacted.