Transport Coordinator (Nights)

About the Role 

Workmate Agency are currently recruiting for our client a Transport Administrator (Nights). You will be responsible for all transport administrative tasks and ensuring that transport legislation is complied with.

Key Responsibilities

To ensure that all drivers are deployed, and statistics recorded into the transport system.

To ensure that all drivers are debriefed at point of return to depot, and statistics recorded into the transport system.

POD’s scanned onto the system

Check drivers returns note is completed in full by driver, so credit can be issued to customer.  Ensuring the returns note is attached to the POD.

Download driver digital tachographs as part of debrief and report any driver infringements.

Ensure all POD’s are returned by customers, and all POD’s are signed and dated by customer.

To ensure all defects are recorded on defect log

To ensure all POD’s are printed before the route is due out

Filing of paperwork (Completed defects, Nil Defects etc.)

Key Management – Ensure all customer keys are signed out and back in, ensuring that they are placed back in the key cabinet on return to depot.

Ensure all Backhaul paperwork is completed in full by the driver

Escalating issues to Line Manager where applicable

To ensure all requests via email for collections from are actioned, and relevant paperwork inputted into driver’s route pack

To ensure all drivers have a fridge printout of the journey

Maintaining communication between all in house departments 

To ensure all vehicle breakdowns at road side are phoned through to relevant party and that the Transport Manager is notified of breakdown, so customers can be contacted.

To ensure all IDT (Inter Depot Transfers) paperwork is printed before the trunk is due out

To ensure all allocated vehicles are inputted against route number on the tasking spreadsheet.

To ensure the driver has the tools to complete the route, i.e. – maps , keys etc. as part of the route pack

Update vehicle status board, with vehicle VOR’s

To ensure the operation is legally compliant at all times (Driver hours, WTD, Vehicles )

Ensure holiday request forms/payroll issues are passed on to the relevant manager  

  Key Attributes

Customer focused and solutions driven

Good communication skills

Analytical mind set

Understanding of how costs will impact the business 

Team player with an understanding of people, 

Open minded and able to embrace and influence change

Able to work under pressure in a competitive market place

Ethical and honest

A “can do and will do” attitude.

Able to deliver results

Apply now or call Bea on (phone number removed).

Whilst we aim to provide valuable feedback to all candidates who apply for our roles, please understand this may not be possible during busy periods. If you do not hear back from us within 5 working days, your application has unfortunately been unsuccessful.

Disclaimer: No terminology in this advert is intended to discriminate on any grounds - every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Workmate Agency acts as an employment business for temporary positions and an employment agency for permanent positions. Please visit the Workmate Agency website for more information on our services.