Accounts Assistant in Blyth, Northumberland

Accounts Assistant

Salary: Negotiable (depending on experience)

Contract Type: Permanent
Location: Blyth
Hours: Monday to Friday with 1 day WFH

Role purpose

Reporting to the Head of Finance, the Accounts Assistant supports the day-to-day running of finance and business administration function, ensuring transactions are processed accurately and on time, ledgers and records are kept up to date, and the finance team is supported through month-end, payroll and reporting cycles. The role also acts as the Company’s Caiman Super User, taking ownership of the accuracy of employee records and timesheets held within the platform so that project and financial reporting across the business is reliable.

Key responsibilities

Finance and accounts
Process bank transactions within the accounting software and complete daily bank reconciliations
Manage supply chain administration: raising purchase orders (POs), matching purchase invoices to goods received notes (GRNs) and POs, posting supplier invoices, reconciling supplier statements, preparing supplier payments and liaising with suppliers where necessary
Raise sales invoices for approval, issue them to customers, allocate customer receipts and follow credit control procedures where necessary
Set up and maintain supplier and customer records within the accounting software
Post journals onto the accounting software (e.g. wages, accruals, depreciation and prepayments)
Assist with the month-end close process
Analyse financial data and carry out data checks and reconciliations to support the finance team
Analyse timesheet records and expenses, carry out data entry and process starters and leavers
Control and process contractor pay
Assist with the preparation of statistical data for weekly, monthly, annual and group reports in relation to the finance function
Maintain organised electronic records and filing systems

Caiman Super User
Act as the main internal Super User for Caiman, taking ownership of its day-to-day administration and maintenance
Set up new starters within Caiman and remove or deactivate leavers promptly and accurately
Update employee information where changes are required, including employment, project and reporting details
Carry out regular checks of information held within Caiman to identify and correct any inaccuracies
Support employees and managers with general Caiman queries and provide guidance on using the platform
Identify recurring system or process issues and raise these with the appropriate internal contact or system provider

Timesheet administration
Complete weekly checks of employee timesheets to ensure they have been submitted accurately and on time
Follow up missing or incomplete timesheets with employees, and chase managers where approvals remain outstanding
Work with managers and employees to resolve any timesheet discrepancies
Maintain records of outstanding timesheets and approvals, and report any recurring issues

General
Work in line with policies and procedures, including HSEQ, data protection and confidentiality requirements
Carry out other ad-hoc duties as reasonably required

Requirements

AAT Level 3 or 4 qualified (or equivalent), or working towards; studying towards a further accounting qualification is desirable
Experience in a similar finance or accounts role is preferred, but not essential
Good IT skills, including working knowledge of Microsoft Excel (e.g. formulas, lookups and pivot tables), Outlook and other Microsoft Office applications
Experience using Microsoft Dynamics 365 Business Central is desirable
Experience administering a finance, ERP, timesheet or project reporting system, or acting as a Super User, is desirable
Experience checking or administering employee timesheets, project accounting or cost centre analysis is desirable
Experience within a project-based, engineering or offshore/marine business is beneficial
High attention to detail and accuracy, with good organisational skills and the ability to plan, prioritise and meet weekly and monthly deadlines
Excellent written and verbal communication skills, approachable and confident communicating with employees and managers at all levels
Enthusiastic and self-motivated, able to work independently and as part of a team, and comfortable chasing outstanding information
Handles confidential financial, payroll and employee information with discretion and a professional approach

For more information please contact Imperial Recruitment Group