Fleet Administrator -Automotive Experience Essential

Fleet Administrator -Automotive Experience Essential

Location: Hounslow
Salary: £30,000 - £32,046
Hours: Monday-Friday | 08:00-16:00
Job Type: Full-Time | Office-Based

PLEASE READ BEFORE APPLYING

This role is ONLY suitable for candidates with previous automotive, fleet, transport, commercial vehicle or motor trade administration experience.

Applications from candidates without experience working within a dealership, independent garage, commercial vehicle workshop, transport company or fleet environment will NOT be considered.

Fleet Administrator

We are looking for an experienced Fleet Administrator to join our busy Fleet Engineering team in Hounslow.

This is not a general office administration role. You will be responsible for supporting the day-to-day administration of our commercial vehicle fleet, ensuring servicing, maintenance, compliance documentation and workshop records are maintained accurately.

You'll work closely with engineers, workshop staff and drivers to ensure vehicles remain compliant, roadworthy and available for operation.

Fleet Administrator -Automotive Experience Essential Your Responsibilities

• Coordinate vehicle servicing, inspections, repairs and MOT scheduling
• Monitor vehicle arrivals and follow up late vehicle returns
• Raise, update and close workshop job cards
• Maintain accurate fleet and vehicle records
• Support fleet compliance by ensuring servicing and maintenance documentation is complete
• Process invoices and maintain service records
• Order vehicle parts, workshop consumables and office supplies
• Handle warranty administration
• Produce reports and assist with month-end administration
• Update KPI information and fleet databases
• Answer telephone and email enquiries professionally
• Support the Fleet Engineering team with day-to-day administration
• Ensure all documentation complies with company and legislative requirements

Fleet Administrator Essential Experience

You MUST have experience in ONE of the following:

• Fleet Administrator
• Automotive Service Administrator
• Workshop Administrator
• Service Advisor
• Fleet Maintenance Administrator
• Commercial Vehicle Administrator
• Transport Administrator with fleet maintenance responsibilities
• Service Controller

You MUST also have experience working in one of these industries:

Main Dealer

Independent Garage

Commercial Vehicle Workshop

HGV or PSV Operator

Bus or Coach Company

Fleet Management Company

Vehicle Hire Company

Transport or Logistics Company with an in-house workshop

Fleet Administrator  Essential Skills

Previous automotive or fleet administration experience

Understanding of vehicle servicing and maintenance schedules

Knowledge of fleet compliance documentation

Excellent administration and organisational skills

Accurate data entry skills

Good Microsoft Office knowledge

Strong communication skills

Ability to prioritise workload in a busy workshop environment

Able to work independently and as part of a team

Fleet Administrator- What We Offer

£30,000 - £32046 
Monday-Friday working (no weekends)

Free on-site parking

Permanent full-time position

Friendly working environment

Long-term career opportunities

If you have experience within the automotive, fleet or motor trade industry and are looking for a varied administration role where your skills will be recognised and valued, we'd love to hear from you.

Apply today to join our professional Fleet and Service team