Fleet Administrator (Automtive)

Fleet Administrator (Automotive / Transport Industry Experience Essential)

Location: Hounslow
Salary: £30,000 per annum
Hours: Monday-Friday | 08:00-16:00
Job Type: Full-Time | Office-Based

PLEASE READ BEFORE APPLYING

This role is ONLY suitable for candidates with previous automotive, fleet, transport, commercial vehicle or motor trade administration experience.

Applications from candidates without experience working within a dealership, independent garage, commercial vehicle workshop, transport company or fleet environment will NOT be considered.

Fleet Administrator /Servic Administrator

We are looking for an experienced Fleet Administrator to join our busy Fleet Engineering team in Hounslow.

This is not a general office administration role. You will be responsible for supporting the day-to-day administration of our commercial vehicle fleet, ensuring servicing, maintenance, compliance documentation and workshop records are maintained accurately.

You'll work closely with engineers, workshop staff and drivers to ensure vehicles remain compliant, roadworthy and available for operation.

Fleet Administrator /Servic Administrator Your Responsibilities

• Coordinate vehicle servicing, inspections, repairs and MOT scheduling
• Monitor vehicle arrivals and follow up late vehicle returns
• Raise, update and close workshop job cards
• Maintain accurate fleet and vehicle records
• Support fleet compliance by ensuring servicing and maintenance documentation is complete
• Process invoices and maintain service records
• Order vehicle parts, workshop consumables and office supplies
• Handle warranty administration
• Produce reports and assist with month-end administration
• Update KPI information and fleet databases
• Answer telephone and email enquiries professionally
• Support the Fleet Engineering team with day-to-day administration
• Ensure all documentation complies with company and legislative requirements

Fleet Administrator /Servic Administrator Essential Experience

You MUST have experience in ONE of the following:

Fleet Administrator

Automotive Service Administrator

Workshop Administrator

Service Advisor

Fleet Maintenance Administrator

Commercial Vehicle Administrator

Transport Administrator with fleet maintenance responsibilities

Service Controller

You MUST also have experience working in one of these industries:

Main Dealer

Independent Garage

Commercial Vehicle Workshop

HGV or PSV Operator

Bus or Coach Company

Fleet Management Company

Vehicle Hire Company

Transport or Logistics Company with an in-house workshop

Fleet Administrator / Servic Administrator -Essential Skills

• Previous automotive or fleet administration experience
• Understanding of vehicle servicing and maintenance schedules
• Knowledge of fleet compliance documentation
• Excellent administration and organisational skills
• Accurate data entry skills
• Good Microsoft Office knowledge
• Strong communication skills
• Ability to prioritise workload in a busy workshop environment
• Able to work independently and as part of a team

Fleet Administrator /Servic Administrator -What We Offer

• £30,000 salary
• Monday-Friday working (no weekends)
• Free on-site parking
• Permanent full-time position
• Friendly working environment
• Long-term career opportunities

If you have experience within the automotive, fleet or motor trade industry and are looking for a varied administration role where your skills will be recognised and valued, we'd love to hear from you.

Apply today to join our professional Fleet and Service team