Executive Assistant in City of London, London

Executive Assistant (Senior Leadership Support)

Location: London , West London (Hybrid) - Minimum 3 days per week in the office, 2 days working from home
Hours: 35 hours per week, Monday to Friday, 9:00am - 5:00pm (1-hour unpaid lunch)
Contract: Initial 2-month assignment
Start Date: November 2026/ ASAP
Salary Equivalent: £50,000 - £55,000 per annum (pro-rata) , Hourly Rate £27.47 - £30.22 per hour

The Opportunity

We are seeking a highly organised, proactive and discreet Executive Assistant to provide comprehensive administrative and strategic support to leaders within a dynamic corporate environment. This is a fast-paced position requiring exceptional organisational skills, the ability to manage multiple priorities and complete confidentiality when handling sensitive information. The successful candidate will play a key role in ensuring the smooth running of senior leadership functions while acting as a trusted liaison for internal and external stakeholders.

Key Responsibilities

• Proactively manage complex and demanding calendars, scheduling and prioritising meetings, appointments and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transport and detailed itineraries.
• Organise and support leadership meetings, events and off-site sessions, including venue management, agenda preparation and day-of-event coordination.
• Prepare and reconcile expense reports using company systems and processes.
• Handle highly confidential and sensitive business information with discretion and professionalism.
• Assist with project coordination, tracking deadlines, collating information and preparing progress updates.
• Act as a key point of contact between senior leadership, internal departments and external partners.
• Manage purchase orders and support budget administration.
• Maintain accurate filing systems and documentation.
• Proactively identify issues and implement effective solutions.
• Support wider office administration activities as required.

About You

To be successful in this role, you will have:

• Previous experience supporting senior executives, directors or leadership teams within a fast-paced corporate environment.
• Strong experience managing complex diaries, travel arrangements and executive-level administration.
• Excellent written and verbal communication skills.
• The ability to build strong relationships with stakeholders at all levels.
• A proactive and solutions-focused approach.
• Exceptional attention to detail and organisational skills.
• High levels of integrity, professionalism and confidentiality.
• The ability to work independently and manage competing priorities effectively.

Systems & Technical Skills

Essential:

• Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Microsoft Teams and virtual collaboration tools

Desirable:

• SAP knowledge and experience
• Previous experience supporting C-suite or senior executive leadership teams
• Concur

What You'll Bring

• Strong organisational and planning capabilities.
• Excellent stakeholder management skills.
• Professional communication and interpersonal skills.
• Adaptability within a changing business environment.
• Strong problem-solving ability and initiative.
• Business awareness and commercial understanding.

We welcome applications from experienced Executive Assistants who thrive in fast-paced environments and enjoy working closely with senior leaders to drive business success.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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